WASHINGTON TOWNSHIP BOARD OF EDUCATION

Reorganization Meeting

MINUTES OF April 21, 2008

The Washington Township Board of Education met on Monday, April 21, 2008 at 7:30 p.m. for their regular and annual reorganization meeting.

Swearing in of new Board Members – Jason Ford and Jude Mohan

The meeting was called to order by Juanita Dean, Board Secretary. Mrs. Dean read the following statement: The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on February 13, 2008 to The Express Times and to the Clerk of Washington Township.

Flag Salute

Members in attendance were Karen Graf, Anita Smith, Sally Christine, Jason Ford, Jude Mohan, Heidi Noctor. Roger Jinks, Superintendent Marjorie Levine and Valerie Mattes, Principals, and Juanita Dean, Business Administrator/Board Secretary were present.

Board Members absent: Sheila Dempski

Flag Salute

Results of the Election held on April 15, 2008 were as follows:

Jude Mohan - 241 Robert Finke - 177

Jason Ford - 308

Vote for General Fund:

Yes - 280 No - 200

Board Secretary requests nominations for President.

Sally Christine nominated Karen Graf for President. There were no other nominations.

Motion by Anita Smith, seconded by Sally Christine to elect Karen Graf as President. RCV:

Christine, Ford, Mohan, Noctor, Smith, Graf – All voting yes – Motion carried

Meeting turned over to Board President.

Nominations were opened for Vice-President.

Heidi Noctor nominated Anita Smith for Vice-President. There were no other nominations.

Motion by Heidi Noctor, seconded by Jude Mohan to elect Anita Smith as Vice-President.

RCV: Christine, Ford, Mohan, Noctor, Smith, Graf – All voting yes – Motion carried

Minutes of April 21, 2008

PUBLIC QUESTIONS AND DISCUSSION: (agenda items)

(The public may speak for three (3) minutes unless they have requested to be on the agenda.)

None

SECRETARY'S REPORT:

Procedures regarding over expenditure of funds as required by N.J.A.C. 6:20-2.12. - attached.

Review of N.J. School Board Member Code of Ethics

Motion by Heidi Noctor, seconded by Jason Ford to approve the minutes of March 19, 2008 and April 7, 2008, as presented. MV: Mohan and Ford abstained – All others voting yes – Motion carried

Motion by Jason Ford, seconded by Anita Smith to approve the executive session minutes of March 19, 2008 and April 7, 2008, as presented. MV: Mohan and Ford abstained – All others voting yes – Motion carried

Motion by Anita Smith, seconded by Sally Christine to approve the Student Activity, Petty Cash, and Cafeteria Account Reports for the month ending March 31, 2008, as presented. MV: Unanimous – Motion carried

Motion by Sally Christine, seconded by Jude Mohan to approve the Secretary’s Report for March 31, 2008 showing a cash balance of $2,838,546.17. MV: Unanimous – Motion carried

Motion by Jude Mohan, seconded by Heidi Noctor to approve the Treasurer's Report for March 31, 2008, showing a cash balance of $2,838,546.17, and note that the report is in agreement with the Secretary's Report for March 31, 2008. MV: Unanimous – Motion carried

Motion by Heidi Noctor, seconded by Jason Ford to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b). RCV: Christine, Ford, Mohan, Noctor, Smith, Graf – All voting yes – Motion carried

Motion by Anita Smith, seconded by Sally Christine to approve the Bills List for April 2008. MV: Unanimous – Motion carried

SUPERINTENDENT’S REPORT

a. Enrollment Report

b. Paraprofessionals

c. Calendar

d. Small School, Big Thinkers

e. WTSD Parent Survey

Motion by Sally Christine, seconded by Jude Mohan to employ Mrs. Jean Flynn as Business Administrator/Board Secretary effective July 1, 2008 through June 30, 2009. Salary to be $81,200. Benefits and working conditions as per the Employment Contract between the Washington Township Board of Education and Mrs. Jean Flynn, as recommended by the Superintendent. RCV: Christine, Ford, Mohan, Noctor, Smith, Graf – All voting yes – Motion carried

Minutes of April 21, 2008

Motion by Jude Mohan, seconded by Heidi Noctor to appoint Juanita Dean as Assistant to Business Administrator/Board Secretary from July 1, 2008 through August 31, 2008, as recommended by the Superintendent. RCV: Christine, Ford, Mohan, Noctor, Smith, Graf – All voting yes – Motion carried

Motion by Heidi Noctor, seconded by Jason Ford to approve the following substitutes for the 2007-2008 school year, as recommended by the Superintendent. RCV: Christine, Ford, Mohan, Noctor, Smith, Graf – All voting yes – Motion carried

Teacher: Caitlin Servilio, Suzanne Brands

Motion by Anita Smith, seconded by Jason Ford, to approve the out-of-district In-Service Experiences, as recommended by the Superintendent. RCV: Christine, Ford, Mohan, Noctor, Smith, Graf – All voting yes – Motion carried

Motion by Sally Christine, seconded by Jude Mohan to approve the revised 2007-2008 district calendar, as recommended by the Superintendent. RCV: Christine, Ford, Mohan, Noctor, Smith, Graf – All voting yes – Motion carried

Motion by Jude Mohan, seconded by Heidi Noctor to approve the pilot of Big Brothers/Big Sisters for the 2008-2009 school year, cost for program not to exceed $6,000., as recommended by the Superintendent. RCV: Christine, Ford, Mohan, Noctor, Smith, Graf – All voting yes – Motion carried

FYI – JOB DESCRIPTIONS

(First Reading)

Guidance Counselor

Technology Coordinator or Technology Director

Business Administrator/Board Secretary

Administrative Assistant to Board Secretary

PRINCIPALS’ REPORT

TECHNOLOGY REPORT

CORRESPONDENCE:

1. Committee Preferences;

2. Letter from Kirk, Summa & Co., LLP, Accounts;

3. Procedures regarding over expenditure of funds;

4. Code of Ethics for School Board Members;

5. Assembly Bill, No. 1755;

6. NJSBA, Open Public Meetings Act and Technology;

7. NJSBA, Tips for Surviving Your First Year on the Board;

8. Colden Castle News – April 2008

RE-ORGANIZATION MOTIONS:

Motion by Heidi Noctor, seconded by Jason Ford to appoint Linda Jenikovsky as acting Board Secretary in the absence of the Board Secretary for the 2008-2009 school year. RCV: Christine, Ford, Mohan, Noctor, Smith, Graf – All voting yes – Motion carried

Motion by Jason Ford, seconded by Anita Smith to approve the bid threshold at $21,000. and quote threshold at $3,150. as per 18A:18A-3, amended, as recommended by the Superintendent. RCV: Christine, Ford, Mohan, Noctor, Smith, Graf – All voting yes – Motion carried

Minutes of April 21, 2008

Board acknowledges receipt, review and evaluation of external peer/quality report of Ardito & Co., LLP - Mr. Douglas Williams, Auditor of Record.

Motion by Anita Smith, seconded by Sally Christine to designate Ardito & Company, LLP, Stroudsburg, PA, as auditing firm for the 2008-2009 school year and Douglas Williams, Auditor of Record. RCV: Christine, Ford, Mohan, Noctor, Smith, Graf – All voting yes – Motion carried

Motion by Sally Christine, seconded by Jude Mohan to appoint the firm of Lindabury, McCormick & Esterbrook to provide legal counsel to the Board for the 2008-2009 school year, and Anthony Sciarrillo, Attorney of Record, fee to be $160. per hour, as recommended by the Superintendent. RCV: Christine, Ford, Mohan, Noctor, Smith, Graf – All voting yes – Motion carried

Motion by Jude Mohan, seconded by Heidi Noctor to appoint Nathanya Simon to provide legal counsel to the Board for Special Education issues for the 2008-2009 school year, fee to be $170. per hour, as recommended by the Superintendent. RCV: Christine, Ford, Mohan, Noctor, Smith, Graf – All voting yes – Motion carried

Motion by Heidi Noctor, seconded by Jason Ford to appoint Gianforcaro, Architects and

Engineers/Planners, as the districts Architect of Record for the 2008-2009 school year. RCV: Christine, Ford, Mohan, Noctor, Smith, Graf – All voting yes – Motion carried

Motion by Jason Ford, seconded by Anita Smith to appoint Dorothy Van Burik as Treasurer of School Monies for the 2008-2009 school year. RCV: Christine, Ford, Mohan, Noctor, Smith, Graf – All voting yes – Motion carried

Motion by Anita Smith, seconded by Sally Christine to appoint Charles Evans, III as school physician for the 2008-2009 school year and Warren Hills</