WASHINGTON TOWNSHIP BOARD OF EDUCATION

 

REGULAR & REORGANIZATION MEETING

 

        Monday, April 21, 2008                                                                                      7:30 P.M.                                    

 

 

A.  AGENDA:

 

 

1.  Swearing in of new Board Members – 

 

2.  Call to order by Board Secretary.                                                       Time:               

 

The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon.  In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on February 13, 2008 to The Express Times and the Clerk of Washington Township.

 

3.  Roll Call:                              Sally Christine               Roger A. Jinks, Supt..      

                                                Sheila Dempski             Marjorie Levine, Prin.

                                                Karen Graf                    Valerie Mattes, Prin.

                                                Jason Ford                    Juanita Dean, Bd. Sec.

                                                Jude Mohan

                                                Heidi Noctor                             

                                                Anita Smith                                          

                                               

 

4.  Flag Salute

 

5. Results of the Election held on April 15, 2008 were as follows:

 

                        Jude Mohan       -           241                               Robert Finke      -           177

                        Jason Ford        -           308                  

           

            Vote for General Fund:

                       

                        Yes      -       280                                   No        -          200

 

                                                                          

6.  Board Secretary requests nominations for President.

 

            _______________ nominated ______________ for President.  Are there any other nominations.

 

            Motion by _____, seconded by _____ to elect ________________ as President.  RCV:

 

            Meeting turned over to Board President.

 

            Nominations were opened for Vice-President.

 

_______________ nominated _____________ for Vice-President.  Are there any other nominations.

 

            Motion by _____, seconded by _____ to elect ____________________ as Vice-President.  RCV:

 

B.   PUBLIC QUESTIONS AND DISCUSSION: (agenda items)

(The public may speak for three (3) minutes unless they have requested to be on the agenda.)

           

Agenda                                                            4/21/08                                                 Page 2

 

 

C.  SECRETARY'S REPORT:

 

            Procedures regarding over expenditure of funds as required by N.J.A.C. 6:20-2.12. - attached

            Review of N.J. School Board Member Code of Ethics

 

7.  Motion by _____, seconded by _____ to approve the minutes of March 19, 2008 and April 7, 2008, as presented.  MV:

 

8.   Motion by _____, seconded by _____ to approve the executive session minutes of March 19, 2008 and

April 7, 2008, as presented.  MV:

 

9.  Motion by _____, seconded by _____ to approve the Student Activity, Petty Cash, and Cafeteria

Account Reports for the month ending March 31, 2008, as presented.  MV:

 

10.  Motion by _____, seconded by _____ to approve the Secretary’s Report for March 31, 2008 showing a cash balance of $2,838,546.17. MV:

 

11.  Motion by _____, seconded by _____ to approve the Treasurer's Report for March 31, 2008,

showing a cash balance of $2,838,546.17, and note that the report is in agreement with the Secretary's Report for March 31, 2008.  MV:

 

12.    Motion by _____, seconded by _____ to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b).  RCV:

 

13.  Motion by _____, seconded by _____ to approve the Bills List for April 2008.  MV:

 

 

D.  SUPERINTENDENT’S REPORT

 

            a.         Enrollment Report  

 

b.         Paraprofessionals

 

c.                   Calendar

 

d.         Small School, Big Thinkers

 

e.         WTSD Parent Survey

 

14.  Motion by _____, seconded by _____ to employ Mrs. Jean Flynn as Business Administrator/Board Secretary effective July 1, 2008 through June 30, 2009.  Salary to be $81,200.  Benefits and working conditions as per the Employment Contract between the Washington Township Board of Education and Mrs. Jean Flynn, as recommended by the Superintendent.  RCV:

 

15.  Motion by _____, seconded by _____ to appoint Juanita Dean as Assistant to Business Administrator/Board Secretary from July 1, 2008 through August 31, 2008, as recommended by the Superintendent.  RCV:

 

16.   Motion by ______, seconded by ______to approve the following substitutes for the 2007-2008 school year, as recommended by the Superintendent.   RCV:

 

                        Teacher:            Caitlin Servilio, Suzanne Brands

 

17.   Motion by _____, seconded by _____, to approve the out-of-district In-Service Experiences, as recommended by the Superintendent.   RCV:

Agenda                                                            4/21/08                                                             Page 3

 

 

18.  Motion by _____, seconded by _____ to approve the revised 2007-2008 district calendar, as recommended by the Superintendent.  RCV:

 

19.  Motion by _____, seconded by _____ to approve the pilot of Big Brothers/Big Sisters for the 2008-2009 cost for program not to exceed $6,000., as recommended by the Superintendent.  RCV:

 

FYI – JOB DESCRIPTIONS

            (First  Reading)

 

            Guidance Counselor

            Technology Coordinator or Technology Director

            Business Administrator/Board Secretary

            Administrative Assistant to Board Secretary

 

E.  PRINCIPALS’ REPORT

 

F.  TECHNOLOGY REPORT

 

G.  CORRESPONDENCE:

 

1.       Committee Preferences;

2.       Letter from Kirk, Summa & Co., LLP, Accounts;

3.       Procedures regarding overexpenditure of funds;

4.       Code of Ethics for School Board Members;

5.       Assembly Bill, No. 1755;

6.       NJSBA, Open Public Meetings Act and Technology;

7.       NJSBA, Tips for Surviving Your First Year on the Board;

8.       Colden Castle News – April 2008

 

 

H.  RE-ORGANIZATION MOTIONS:

 

20.   Motion by _____, seconded by _____ to appoint Linda Jenikovsky as acting Board Secretary in the

absence of the Board Secretary for the 2008-2009 school year.  RCV:

 

21.  Motion by _____, seconded by _____ to approve the bid threshold at $21,000. and quote threshold at $3,150. as per 18A:18A-3, amended, as recommended by the Superintendent.  RCV:

 

Board acknowledges receipt, review and evaluation of external peer/quality report of Ardito & Co., LLP - Mr. Douglas Williams, Auditor of Record.

 

22.  Motion by _____, seconded by _____ to designate Ardito & Company, LLP, Stroudsburg, PA, as auditing firm for the 2008-2009 school year and Douglas Williams, Auditor of Record.  RCV:

 

23.  Motion by _____, seconded by _____ to appoint the firm of Lindabury, McCormick & Esterbrook to provide legal counsel to the Board for the 2008-2009 school year, and Anthony Sciarrillo, Attorney of Record, fee to be $160. per hour, as recommended by the Superintendent.  RCV:

 

24.  Motion by _____, seconded by _____ to appoint Nathanya Simon to provide legal counsel to the Board for Special Education issues for the 2008-2009 school year, fee to be $170. per hour, as recommended by the Superintendent.  RCV:

 

25.  Motion by _____, seconded by _____ to appoint Gianforcaro, Architects and Engineers/Planners, as

the districts Architect of Record for the 2008-2009 school year.  RCV:

 

Agenda                                                            4/21/08                                                             Page 4

 

 

26.  Motion by _____, seconded by _____ to appoint Dorothy Van Burik as Treasurer of School Monies for the 2008-2009 school year.  RCV:

 

27.  Motion by _____, seconded by _____ to appoint Charles Evans, III as school physician for the 2008-2009 school year and Warren Hills Health Center for emergent services.  RCV:

 

28.  Motion by _____, seconded by _____ to appoint , Valerie Mattes, Principal, as Affirmative Action Officer, Title 9 Compliance Officer, and Section 504 Compliance Officer for the 2008-2009 school year.  RCV:

 

29.  Motion by _____, seconded by _____ to appoint  Jean Flynn, Business Administrator/Board Secretary as Title 9 Compliance Officer for contracts for the 2008-2009 school year.  RCV:

 

30.  Motion by _____, seconded by _____ to appoint Valerie Mattes as Attendance Officer for the 2008-2009 school year.  RCV:

 

31.  Motion by _____, seconded by _____ to appoint Marjorie Levine as liaison for Homeless Children for the 2008-2009 school year.  RCV:

 

32.  Motion by _____, seconded by _____ to appoint Jean Flynn, Business Administrator/Board Secretary as Custodian of School Records.  RCV:

 

33.  Motion by _____, seconded by _____ to authorize the President and Vice-President as two officers authorized to sign checks and other corporate obligations of the Board.  Board President signature stamp to be used in accordance with Board Policy.  RCV:

 

34.  Motion by _____, seconded by _____ to establish a Petty Cash Fund in the amount of $250.00 for the 2008-2009 school year and that checks for the Petty Cash Account, reimbursed by the Board, and checks for the school Student Activity, Cafeteria Account, Port Colden School House fund, Child Care Account, and JUCITF (SUI) Account be signed by the Superintendent and Board Secretary or the Acting Board Secretary in the absence of the Board Secretary.  Interest earned on Student Activity Account to be distributed proportionately to individual accounts. Superintendent signature stamp to be used in accordance with Board Policy.  RCV:

 

35.  Motion by _____, seconded by _____ that checks for the regular checking account be signed by the President or alternate, the Treasurer, and the Board Secretary.  Board President and Treasurer signature stamp to be used in accordance with Board Policy.  RCV:

 

36. Motion by _____, seconded by _____ that checks for the payroll and agency accounts be signed by the Treasurer of School Monies or Board President or Vice-President in the absence of the President.  Board President and Treasurer signature stamp to be used in accordance with Board Policy.  RCV:

 

37.  Motion by _____, seconded by _____ that Skylands Bank and PNC Bank be used as depository

of school funds.  RCV:

 

38.  Motion by _____, seconded by _____ that the Board Secretary be authorized to invest school funds at the best interest rates available in any bank approved as a depository for public funds.  RCV:

 

39.  Motion by _____, seconded by _____ to appoint Brown & Brown, as Insurance Agent of Record.  RCV:

 

40.  Motion by _____, seconded by _____ to designate The Express Times and/or The Star Ledger as official newspapers for notices pertaining to Board meetings and legal advertising.  RCV:

 

 

 

 

 

Agenda                                                            4/21/08                                                             Page 5

 

 

41.  Motion by _____, seconded by _____ to approve the following Tax Shelter Annuity Companies for the 2008-2009 school year.  RCV:

 

            Oppenheimer Shareholder Services                     Financial Resources

            Lincoln Investment Planning                                Legend Group

            Dean Witter Trust Company

 

42. Motion by _____, seconded by _____ to empower the Superintendent and Board Secretary to implement the budget pursuant to policies and regulations of the State Board and Washington Township Board of Education.  RCV:

 

43.  Motion by _____, seconded by _____ to authorize the Board Secretary to pay bills prior to Board

approval in the event of a board meeting held after the 15th of the month or to secure a discount if paid

within a certain time period, as recommended by the Superintendent.  RCV:

 

44.  Motion by _____, seconded by _____ to designate the Superintendent to approve budget line item transfers between Board Meetings to be ratified by the Board at their next regular meeting as per     NJSA 18A:22-8.1.  RCV:

 

45.  Motion by _____, seconded by _____ to approve purchases using the State Purchasing Contracts for

the 2008-2009 school year as follows and any other vendor with a State Purchasing Contract.   RCV:

 

            School Specialties         Cascade School Supplies           Atlantic Business Products                    

            Dell Computer                Stewart Industries                                             

 

46.  Motion by _____, seconded by _____ to hold regular Board Meetings the 2nd Monday of the month unless otherwise stated.  Meetings to begin at 7:30 p.m. and to be held in the Brass Castle School.  RCV:

 

47.  Motion by _____, seconded by _____ to adopt the following calendar of meetings for the 2008-2009 school year for the Washington Township Board of Education:  RCV:

 

REGULAR MEETINGS FOR 2008-2009

 

                                                 May                  12

                                                June                 30                             

                                                July                  21         (3rd Monday)        

                                                August              25         (4th Monday) – Public Hearing on

                                                                                                            Violence & Vandalism Report

                                                September        15         (3rd Monday)  

                                                October             20         (3rd Monday) – Public Hearing of Nurses

                                                                                                            Service Plan

                                                November          10         Public Hearing on 2008 Audit                  

                                                December           8

                                                January             12

                                                February             9

                                                March                 9

                                                April                  20         (3rd Monday) - Regular & Re-organization

 

48.  Motion by _____, seconded by _____ to establish the agenda for the 2008-2009 school year as follows:

Call meeting to order, Minutes, Public Input (agenda items), Secretary's Report, Treasurer's Report, Status of Accounts Report, Funds, Bills List, Superintendent's Report, Update - Progress of Goals and Objectives, Correspondence, Committee Reports - Facilities & Transportation - Education - Personnel - Finance & Policy, Public Input (old and/or new business), Executive Session (when necessary), Open Session, Adjournment.  RCV:

 

Agenda                                                            4/21/08                                                             Page 6

 

 

49.  Motion by _____, seconded by _____ to:

            Confirm existing policies of the Board.

            Confirm that the 25th of the month be the cutoff date for receiving bills,

            Confirm that substitute teachers and other substitute staff be paid on the first payday of the month

            unless they are working on a continuous long term basis,

            RCV:

 

50.  Motion by _____, seconded by _____ to approve the adoption of the 2008-2009 curricula, services, programs, textbooks, novels, series, and  instructional materials that support these curricula and programs.  RCV:

 

51.  Board President appointed ____________and ______________, alternate, as Delegate to the New Jersey School Boards Association.

 

     Board President appointed ____________ and _____________, alternate, to the Warren County School

     Boards Association.

 

     Board President appointed ____________ as Legislative delegate.

 

52.  Motion by _____, seconded by _____ to approve the Washington Township Pest Management Plan prepared in March 2004 and revised November 2007, as recommended by the Superintendent.  RCV:

 

53.  Motion by _____, seconded by _____ to approve the Washington Township Board of Education Crisis Management Plan, as recommended by the Superintendent.  RCV:

 

54.  Motion by _____, seconded by _____ to set the substitute rates for the 2008-2009 school year as listed, as recommended by the Superintendent.  RCV:

 

            Teachers - $ 80.00 – Daily Rate

                             $ 90.00 – After five (5) consecutive days in the same classroom

                                            (daily rate plus $10.00) (beginning on the sixth (6th) day).

                             $100.00 – After fifteen (15) consecutive days in the same classroom

                                             (daily rate plus $20.00( (beginning on the sixteenth (16th) day).

                                          - After twenty (20) consecutive days in the same classroom, the daily rate

                                            will be 1/200 of Step 1 of the current Bachelor’s Salary Guide.

 

            Clerical   -   $9.50 per hour

            Aides      -   $9.50 per hour

            Cafeteria -  $9.50  per hour

            Custodian - $10.50 per hour

 

55.  Motion by _____, seconded by _____ to approve the contract with SCESC to provide Supplementary Instruction and Child Study Team services for eligible students attending the Good Shepherd Christian Academy for the 2007-2008 school year, as recommended by the Superintendent.  RCV:

 

56.  Motion by _____, seconded by _____ to approve the contract with Children’s Therapy Services, Inc., to provide physical therapy at the rate of $97.37 per hour session for the 2008-2009 school year, as recommended by the Superintendent.  RCV:

 

57.  Motion by _____, seconded by _____ to approve the attached transfers, as recommended by the Superintendent.  RCV:

 

 

 

 

Agenda                                                            4/21/08                                                             Page 7

 

 

58.  Motion by _____, seconded by _____ to participate with the Washington Township Committee in the NJDOT Program for safe routes to schools, as recommended by the Superintendent.  RCV:

 

I.  PUBLIC QUESTIONS AND DISCUSSION: (old and/or new business)   

(The public may speak for three (3) minutes unless they have requested to be on the agenda.)

 

 

 

 

J.  EXECUTIVE SESSION:  (if required)

 

 

59.  Motion by _____, seconded by _____ Whereas, the Board must consider matters involving ________________________________________, deliberation of such matters may be held in private under the Open Public Meeting Act, NJSA 10:4-6, the Board will adjourn to executive session to discuss the above mentioned matters, to the exclusion of all others.  If an action results, it will be taken following re-entry into regular session.

                                    Time:  ____________________               MV:

 

Motion by _____, seconded by _____ to return to open session.

 

                                    Time:  ____________________               MV:

 

 

K.  ADJOURNMENT:

 

60.  Motion by _____, seconded by _____ to adjourn.                  

 

                                    Time:  _____________